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end of the day from the duplicate receipts, giving the number and the amount. That cash book should be totalled whenever he pays into the head office and the general cash book will show also on its receipt side the amount received from each officer concerned.
As regards payments - those are normally made by the Treasury. There is a Vote Service Ledger in which all vouchers are recorded in order that the appropriation in the Estimates may not be exceeded.
payment.
Vouchers are then passed to the Treasury which makes the
As regards urgent payments which have to be made. These are comparatively rare, or should be rare, and confined to minor items such as bus fares, ferry fares or small items for stationery, etc. Except in cases you mention payments are made by Treasury?
Yes. There is a recognised form of imprest cash account. Officers responsible for refunding deposits would keep sub-imprest accounts which would be incorporated into the main imprest account which is reimbursed from time to time.
Is there in your opinion as an accounting officer any peculiar difficulty in devising or carrying out a system of accounting for the Immigration Department?
The only possible difficulty is the number of entries
is merely a question of effective sub-division of work.
and that
So far as the actual accounting is concerned it presents ho accounting problems which are unusual or beyond the ordinary scope of an experienced officer?
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No.
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Mr. Barton expressed the opinion that the amount of work would not be sufficient to justify the employment of an officer from the Sentor Clerical and Accounting Staff. Would you be prepared to endorse that?
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Yes, because his duty would not be so much to keep the records as to supervise them - it would be simple once they were started.
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